Project Manager

This is a full-time, remote Project Manager role at dhoop. The Project Manager will oversee end-to-end planning and execution of projects that centre on food, sustainability, and culture, coordinating timelines, resources, and deliverables. Day-to-day tasks include managing project schedules, tracking milestones, and ensuring efficient communication among internal teams, collaborators, and external vendors. The role involves coordinating logistics, monitoring progress, resolving issues, and conducting basic inspections or quality checks on deliverables to maintain project standards. The Project Manager will also document project outcomes, prepare status reports, and support continuous improvement of processes and workflows.

Issue production and editorial workflow

• Own the production calendar for each issue, from first drafts through edits, design and print
• Track status across contributors, editors and designers, and flag what's falling behind
• Coordinate final-stage tasks: style guide compliance, proofing rounds and print-readiness checks

Team and freelancer coordination

• Keep the wider Dhoop team and freelance contributors aligned on deadlines and deliverables
• Maintain weekly status reports across active workstreams
• Facilitate communication between contributors so nothing stalls waiting on a reply

Distribution and partner relations

• Manage relationships with stockists and distribution partners
• Coordinate shipping, logistics and restocking for print distribution
• Respond to new stockist and partnership inquiries, and follow up on open conversations

Operations, finance and admin

• Support budgeting and tracking of studio costs, invoices and vendor payments
• Manage day-to-day studio operations and keep things running on schedule
• Assist with hiring and onboarding as the team grows

New business

• Respond to new business and collaboration inquiries, schedule calls and send reminders
• Maintain and update Dhoop's decks and one-pagers
• Help prepare proposals and costings for partnerships and brand collaborations

Creative production and culture

• Help source, collect and organise research for upcoming issues and projects
• Support the planning and running of workshops, events and shoots
• Proofread decks, guidelines and outward-facing materials
• Bring in industry trends, best practices and ideas relevant to Dhoop's work
• Track and reach out to publications, festivals and awards worth applying to

Who we're looking for

• Experience in project or studio management, ideally at a small creative, editorial or design-led organisation
• Strong organisational instincts — comfortable holding multiple threads (editorial, ops, partnerships) at once
• Clear, proactive communicator who can coordinate people across time zones and follow up without being chased
• Comfortable with budgets, vendor coordination and the unglamorous admin that keeps a small studio functional
• Genuine interest in independent publishing, food culture or design is a strong plus
  

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