Program Coordinator

Position title: Program Coordinator

Location: India (Remote)

Employment Type: Full-Time

About Fedstack

Fedstack is a workforce transformation company delivering secure, mission-aligned technology talent to federal agencies and regulated environments. We develop high-performing engineers through AI-driven workforce development and skills-based hiring, helping critical government systems scale while expanding access to meaningful, high-growth careers.

Overview

The Program Coordinator keeps each Fedstack cohort running on schedule: managing logistics for information sessions, coding challenges, and technical screens, and making sure candidates and recruiters always know what's next. This role is the connective tissue of the cohort: you'll own the calendar that every other function (recruiting, marketing, design) depends on, and you're often the first to notice when something in the funnel is off track, whether that's a scheduling conflict, a booking integration issue, or a stage where candidates are stalling. You'll work closely with the recruiting team on daily pipeline snapshots and with leadership on post-cohort reflection sessions, turning operational detail into insight the team can act on for the next cycle. Strong organizational instincts and comfort juggling many moving deadlines at once are essential.

Responsibilities

• Own the interview process from an operational perspective, ensuring all steps flow smoothly from a candidate and internal perspective
• Coordinate the Zoom/Squarespace/booking integration and flag issues that affect candidate scheduling
• Send candidate communications and reminders to keep funnel drop-off low between stages
• Maintain accurate pipeline records and daily snapshot reporting alongside the recruiting team
• Support post-cohort reflection sessions by compiling metrics and feedback

Qualifications

• 1-2+ years in program coordination, operations, or recruiting support
• Highly organized with strong attention to detail across multiple moving deadlines
• Comfortable with scheduling tools, spreadsheets, and basic reporting
• Clear, professional written and verbal communication with candidates and internal teams

Nice to Have

• Experience coordinating logistics for a cohort-based or bootcamp-style program
• Familiarity with ATS or recruiting pipeline tools
• Experience troubleshooting booking/scheduling integrations

Fedstack is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Principals only. Recruiters please do not contact this job poster. Do NOT contact us with unsolicited services or offers.